The Mystical Art of Record Keeping (in office)
If I were to ask you about the toughest part of your job, then I am pretty much sure, that ‘record-keeping’ would rank in the top three.
So how to tackle this demon?
The picture given below, speaks a thousand words (but if you can’t hear from the picture, just read the next 175 words)
- Though as primitive as offices themselves, stacking files, one on top of another, is still the best way to manage your files. This is LIFO (Last In First Out) at its best (read more on LIFO here). The more recent documents get your attention first. This is assuming that the top of stack is below your eye level.
- The height of stack, is symbolic and directly proportional to the amount of work, people think you have. (notice the underlined text)
- Prevents boredom. The older files ‘magically’ move towards the bottom of the heap (read: stack).
- If there is an urgent need of some information or a file, you don’t need to physically move from one room to other. Nor you need to double click all those hierarchical folders in you computers. Just pull the file you need! Which, almost always, will be within the ‘reach of your hand’.
- Nobody can tamper with your data. Everything is (always) in front of your eyes.
PS – Source of the picture above, is unknown.